The September Booster Club Board meeting was held September 21, 2021
ATTENDEES:
Joslyn Dawson
Carla Meyer
Antoinette Pennington
Tammy Davidson
Jessica Springer
Addison Wright
AGENDA:
CONTRACTS
Approximately 10 members with outstanding balance on BC dues. Joslyn will follow up with these families
SPONSORSHIPS
Banner update - We will order a couple of them once we receive all logos.
Need to be sure we are checking off that we are completing each promise
Go through promises and due dates with BC
Joslyn walked everyone through the spreadsheet
Impressive list of Sponsors!!!
FUNDRAISING
Other fundraisers
July - Trash Bags
August - Gift Card Raffle
September - Poppin Popcorn
October - Bedsheets
November - Hurts Donuts
December - TBD
Maybe we do a specific new uniform fundraiser in the spring? “Sponsor my Uniform” or “Flipathon”.
Other ideas
Calendar (Courtney) - team fundraiser
Flock your Yard - team fundraiser
Egg Your Yard - team fundraiser
Mums - too late this year. We need to sign up earlier next season.
TEAM COMMUNICATIONS
BAND - No issues at this time
Coaches spotlight - Looks amazing! Kristin is sending one to Ashleigh every Wednesday
FALL EVENT
October 2nd
Shawnee Mission Park Shelter 4 - no rain out day (cost is $115)
Antoinette is providing the photographer, Meg Emma. Already put her on the sponsorships list. Backdrop & helping photographer - Heidi & Antoinette
Food - Antoinette is picking up and bringing - Sandwiches, chips, cookie, plates, napkins, condiments, trash bags, table cloth.
Price Chopper Sign - Alysha
Food Volunteers - WHO?
Balloons - Joslyn purchased. Stars for Tinys and KC Cheer x3
Numbers - Heidi providing
Clothes pin table - need supplies - who can be in charge of this? Joslyn to buy clothes pins. Do we need a table cloth?
DFA table - we need several people to bring coolers of drinks. Carla can work the table during the event.
Advertise for Good Luck Grams??
Bring extra old yearbooks to sell?
Budget - $5 per athlete ($1600)
Who is bringing what:
Joslyn - Balloons (letters and stars), napkins, rosters, reminder sign on BC stuff
Heidi - Numbers
Addison - table cloth for craft, duct tape, clothes pins, craft stuff to decorate pins, baggies
Carla - speakers, coolers, DFA drinks, table cloth for DFA
Who is doing what:
Photographer and on deck help - Antoinette & Heidi
Taking pictures with DFA drink and tagging on Social Media - Kristin
Food & Craft Help - Tammy, Jessica, Addison, Joslyn
DFA Table - Carla & Joslyn
SPIRIT SPECTACULAR
October 31st
Baskets - Heidi says there are some good ideas!
Vendor Contracts - We will charge vendors $50/table. Joslyn to get vendor contract out. Vendor Form is sent out now.
Tables - KC Cheer has 4. How many do we need to cover baskets & BC table & DFA table?
Good luck Grams - need to get this pre-order out there.
Joslyn to email out for volunteers
Online auction set up? Follow up with Heidi after fall picnic
Send out more emails after picnic regarding Spirit Spectacular
Sell bracelets & yearbooks
SCHOLARSHIP FUNDRAISER
Grams from Spirit Spectacular
TEAM DINNERS
Oklahoma - everyone will be there except Flippers and Fantastic. Budget is $20/person for approximately 320 people including coaches. Courtney to research. $6200
BOOSTER CLUB APPAREL
Football jersey almost done!
Muscle tee - muscle tee will have the sponsors on it - Will be coming soon after we get all sponsor logos.
CHARITY EVENT(S)
Toys for Tots - after Thanksgiving/December
need to determine date that toys need to be donated
YEARBOOK
Informal team pictures will be taken at the Fall Picnic
Need a new designer for 2022. Send out in early 2022
COMMUNICATIONS FROM THIS MEETING
Website - minutes, fundraisers, banners for Sponsorships
Band - noe noted
Email - picnic, spirit spectacular, fundraiser